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Archive for the ‘Patient Relations’ Category

Due to our outdoor utility room being broken into, and after some research, we purchased a system from CPI Security Systems.  You all know the commercials, it’s the one that says “CPI Security, identify yourself!”

Everything, from the initial phone call, through installation, and then exiting the property was done with customer service in mind and going the extra mile.

Initial phone call:  From the beginning of the call “Brad” (identified himself as he answered the phone) walked me through a series of questions to determine exactly what our needs were, what we wanted from the system, and the type of system we wanted (our objectives). Based on my answers (he listened) , he suggested a couple of options for us to consider.  (Extra Mile)

Brad also stated once the “technician” came out, based on actually looking at our property, we could make changes if needed. 

• At your viewers initial contact ask your viewers questions (and listen) to determine their specific needs (their objectives).   This is not a time to just start off by giving them your “sales” speech and telling them what you think they need.

Installation process:  “Adam” called before the installation time to let us know he would be running about 45 minutes late.  Then when he did get to our house (was actually earlier than the 45 minutes), he sat down with us and went over what he would be doing based on our conversation with “Brad” and asked if we had any questions. 

We did have some questions since we have our cat Muffin in the house most of the time.  We told Adam what we thought we needed for additional security that would be additional expense.   Adam listened to our concerns and then offered some suggestions that were actually better security wise and less expensive.  (Extra Mile)

• After the initial conversation, and upon “digging deeper”, could you offer your customer/viewer something better, based on their need, even if less expensive than what you originally discussed?

Exiting the property:  Adam went through the entire installation process, drilling holes, cutting and running wires, equipment in and out, going into the attic (probably 110 – 115 degrees up there), and installing equipment.  Stuff was everywhere ~ neat, but everywhere.

As he finished his install, he said  he was going to “clean up and put everything back in his truck” and would go over the system with us.

To my surprise, Adam came back in with a vacuum cleaner and literally vacuumed every spot he had drilled, picked up all the loose bits of wire, and put everything back exactly as he had found it ~ except for the keypad, you couldn’t tell he had been there! (BIG Extra Mile)

• When completing your project, break out your “vacuum” and  make sure your customers project has all loose ends ”cleaned up”, objectives are reached, and most importantly… their information presented  expertly to their viewers.  Always give more than what was expected!

In each instance above, going the extra mile didn’t cost a dime more, but the value add to ”company policy” setting CPI above the rest  was immeasurable.

What about you, what “extra mile” do you add that sets your business above the rest?

Technorati Tags: Building Business, following through, Internet Marketing, Livvie Matthews, marketing in detail, service and the extra mile, the extra mile

Do you find yourself being Reactive to whatever comes along?  Never quite knowing what to expect or what your response would be when something out of the ordinary happens?  Or are you Proactive and have tried to anticipate what’s needed BEFORE it’s needed?

Proactive -vs- Reactive  makes all the difference when it comes to your practice and as an added benefit, it greatly reduces frustrations!

Being PROACTIVE involves nine specific areas:

P     PERSISTENCE

Persistence is the key to success in your practice and in social media networking! Sticking with it almost to the point of being stubborn. You keep at it. If it doesn’t work the first time, you don’t quit, you try it again and again. It may need to be rearranged, tried a different way, “tweaked” a little or revised, but the point is….you keep trying, you keep working it. Be persistent!

R   RELATIONSHIPS

Trust is the basis for any lasting relationship. Get to know who your patients are. Listen and understand their perceived needs and wants. Use their names often, pick up conversations where they left off at their last visit. Use social media to interact with your patients and build relationships. Your patient may not be able to explain the in-’s and out’s of the procedure or how you did it, but, your patient knows how he/she was treated and what type of experience they had while visiting your office, your social networking site, or purchasing your product. Build relationships!

O   OPPORTUNITIES

New services, options and availability can create tremendous opportunities for revenue and profit from existing (as well as new) patients. Seek to provide so many services and benefits that your patients choose to keep returning, even if their insurance changes or they move and the drive is a little further away. Every patient is an opportunity looking for a place to happen. Look for opportunities!

A   ACCOUNTABILITY

Any contact with a patient~ office visit, e-mail, social network site, web site,  or ezine ~reflects on your practice.  Each staff member should “own” the patient and be held accountable by their interactions for patient satisfaction. It’s all about service! Your “absolutely outstanding service”! Be accountable!

C   CONSISTENCY

You must be consistent with patients at each contact. Relationships are building with patients or possible new patients each time contact is made. The worst impression you can make is to meet your patients needs and expectations on one visit and then fall short during subsequent visits. Patients need to know what they can expect. Be consistent!

T   TENACITY   

Along with persistence and consistency comes tenacity. Holding firm and strong. Stay focused. Create a daily, weekly and monthly schedule and stick to it. Set your goals and stick to them. Develop your policies and procedures and stick to them. Be tenacious!

I  IDENTIFY

20% of your patients are providing 80% of your profits! Identify your patients who are in this 20% category to find the “core” of your business. What can be done for the other 80%? Identify your patients!

V   VALUE

Your services must be perceived with value by your patients. Value = Quality and the patient defines “Quality”. The “quality” appearance of your office or social site. “Quality” of patient interaction. “Quality” of your service. Market the value of your service!

E   ENTHUSIASM

Enthusiasm is exciting and contagious! Patients can distinguish your enthusiasm, or the lack of it, over the telephone, in your e-mail, or in person… within seconds. It is crucial the atmosphere of the practice, whether over the telephone, e-mail, ezine, online or offline be one of enthusiasm:  A love or passion about what you are doing!! Be enthusiastic!

Remember: Every patient-viewer is an Opportunity looking for a place to happen! By being PROACTIVE you will be ready for those Opportunities because you can leverage the….Dynamics Of A PROACTIVE Practice!

Technorati Tags: caring dentists, Dental Marketing, Draw patients, Livvie Matthews, Patient Relations, Proactive practice

Twitter and Facebook and Blogs..oh my!  YouTube and LinkedIn and Amplify…oh my!  Are you wondering how to fit all the pieces of the social media puzzle together? Are you feeling overwhelmed before you even get started?

Social media doesn’t have to be overwhelming, you can keep it simple…yes, simple.   There’s all the talk about social network sites, all the technical programs available, all the tools, all the applications, and there’s video…it goes on and on.  Where do you start and where does it all go?  How does it all fit together?

Putting jigsaw puzzles together is a great past time and if you’ve ever put one together you know you start out with putting your outside pieces, your frame, together first.  This becomes your “template” and your guide for where the rest of the pieces fit in the puzzle.

When starting with social media think of it as your jigsaw puzzle.  You’ll need to define your objectives, define your target market, and create your strategy.  In other words, define what it is you want to accomplish by using social media (your objectives), who do you want to reach (your target market), and how you are going to accomplish those objectives (your strategy).

Do you want to become the “go to” dentist in your area?  Are you wanting to grow your “family” dental practice?  Maybe you want to become “The” cosmetic dentist in your area or want to grow your practice’s email list.  Just what is it you want to accomplish?

Your objectives, target market, and strategy become your plan of action and your plan of action becomes your frame…your puzzle template. 

Once these pieces are together you’re ready to start filling in the rest of your puzzle…choosing your social networks.  To do this, you’ll need to be clear on your target market and familiar with which social networks they prefer to use the most. 

Let’s put this in perspective:  If you work out of 3 treatment rooms in your practice and your patient is seated in TR 3 and you’re seated in TR 2 waiting for that patient, you aren’t going to accomplish anything…you’re not where your patient is.  In other words, if you are on Twitter and your target is on Facebook…see the importance?  You want to go where the “eyeballs” are…be known and be seen where your target market is.

Just like your regular puzzle, you add one or two pieces at a time.  When choosing your social networks, start slow with one, possibly two, of the network pieces.  Many like to start with Facebook or Twitter and a blog.  As you get comfortable with these pieces, you have the option to add more pieces to your social network.  But the key is finding and working within your comfort level.

Whether you’re putting together a 500 piece puzzle (a couple of networks) or a 2000 piece puzzle (most of the networks) keep working and soon your social media puzzle will all be together in one good fit!

Technorati Tags: Dental Marketing, Internet Marketing, Livvie Matthews, overwhelming social media, social media plan of action, social media puzzle, social media puzzle pieces, social media strategies

Social media allows for something that’s never been available to businesses using traditional marketing in the past.  Social media allows you to connect…to talk…to create…an ongoing dialogue with your target audience!

Unlike print ads and direct mail outs that are static and limited in their information or even networking events that are one time meetings…social media allows you to “talk” with your audience…24/7.

This creates incredible opportunities to be visible and responsive to your market!

Your social platforms, Twitter, Facebook, YouTube, LinkedIn, and Blogs, allow you to present information to your patients they may not have known before.  Plus it presents the opportunity for them to connect with you and your staff.  You become real.

All the procedures you have available in your practice…articles of interest written by your or other dental professionals…”How to” information…local and national events happening that you are participating in …and what community services you and your team are a part of.   You can even create your dental video’s and post to your platforms.

If you are collecting email addresses through your social platforms, what about creating your online seminar’s  or video for specific procedures of interest – you already have your audience!

The biggest problem with traditional advertising – your telephone book ad’s, magazine ads, direct mail-outs – is there is no interaction between you and the potential new patients.

Using social media, you have the amazing opportunity to speak directly with your patients and perspective new patients AND be responsive to them by answering their questions and/or responding to their posts…joining in on the conversations.

Through your social media marketing strategies and platforms, you have an ongoing representative marketing your practice…24/7…creating credibility for you and your practice…gaining their trust…and building profitable relationships.  You’re REAL…they’ve gotten to KNOW you! 

In the mean time, if anyone they know has a dental problem…who do you think they are going to recommend and refer to??  You!  All because …you know how to draw new patients to you instead of driving them!

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Would you like to learn more about using Social Media to increase your online visibility, build profitable relationships, and grow your practice?  My name is Livvie Matthews and I help dentists learn how to leverage the incredible marketing power social media presents for your practice, treatment acceptance, and for your bottom line! I invite you to visit my website and sign up today to receive my Free Social Media Report http://bit.ly/5Pi0hl. Visit my Blog http://www.WriteBusiness.net/blog

Technorati Tags: Dental Marketing, Draw patients, engaging social media, Livvie Matthews, Patient Relations

Working in a dental office presents many challenges…daily, you could even say…hourly!  One of the biggest challenges is making certain your patients know you care because they don’t care how much you know, until they know how much you care!

We had a dad bring in his young daughter today for several procedures.  As it turned out we needed to refer her to Pediatric.  Due to the procedures needed, their front desk person said they would have to work up a time frame and they would call the dad. 

The dad had to come back to our office later for the  band and loop to take to the pedo office and when he came in we could tell he was upset.  The pedo office had called him, the phone call had not been a good experience at all (first impression), and to make matters worse it was going to be August before she could be seen for a consultation!  

His daughter was upset this morning, he was upset because his daughter was upset, and to make matters worse, he had a bad experience on the phone with the pedo office regarding his daughter.  What do you think his impression was of that office?  And more importantly ~ what was his impression of our office for referring his daughter to them?

If you work in the front office you know what came next.  I got on the phone with the pedo office, spoke with their office manager, relayed the circumstances,  asked her to ”smooth” their first impression,  and worked out an appointment for the daughter to be seen this Tuesday.  Now what do you think the dad thinks of our office? 

In just a few short minutes we positioned ourselves as caring in several ways: 

• We let him know it matters and we care about his daughter and her well being
• We let him know it matters and we care about his inconvenience and his feelings
• We let him know it matters and we care about his experience in our office AND his experience in offices we refer to

In short, he now knows…we care.

What are some things you do in your practice to let your patients know…you care?

Technorati Tags: Building Business, caring dentists, Livvie Matthews, Patient Relations