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Archive for May, 2010

Never underestimate the power of perception! Perception plays a major part in what is actually said -vs- how it is heard. And to patients…perception is reality!

For example, lets look at broken appointments, one of the biggest problems in your practice. Last minute changes and no show appointments account for thousands of dollars a month in lost revenue for the practice!

Are you sending signals to your patients that it’s all right to break appointments?

When the patient calls and says they “forgot.” or “Have a meeting.” or “Just want to reschedule.” Is your response ” That’s OK.”, “Sure, that’s no problem.” or simply…”How soon do you want to come back? ” And then schedule them right back at the 1st available opening?

A well established practice with a scheduling coordinator who knows the patients well may have a sense of “offending” the patient if they remind them of the dilemma this last minute changes will make.

Nothing could be further from the truth or more harmful to the practice!

An unusually high number of broken appointments generally translates into a lack of respect concerning your practice and appointment time and “time is money.”

Generally patients simply are not aware of the problems associated with last minute changes because they have been “trained” (they hear) it’s so easy to change the appointment.

Often before we can “train” the patient, the front office must first “re-train” their response to these last minute calls.

For example, when the specific date or time a new patient or existing patient wants is not available, if our reply is: “We get cancellations every day” or even worse, “We get cancellations all the time and can get you right in”, what have we taught this patient?

In just a matter of seconds the patient has been “taught” (heard) It’s all right to call at the last minute to change an appointment, cancellations happen all the time, when they do cancel they can get “right back in.”

The patient has no value associated with the practice or the appointment time. In fact, we “signaled” (and they heard) it’s OK!

A more positive verbal response would be: “Let’s go ahead and schedule you an appointment. Should there be a change in our schedule on that date, I will be glad to call you. What is the best number to reach you? ”

This time in just a matter of seconds you have trained the new patient and existing patient to think (they heard): You have a tight schedule (busy practice), “Cancellations” are not even mentioned (not an option) and there could be a wait before being re-appointed if they have to change—(best keep the appointment!)

Value is now being associated with the practice and the appointment time.

This problem didn’t happen overnight and won’t be “fixed” overnight. Making it a priority to use positive verbal skills when training your patients to value their appointment and practice time will make a noticeable difference.

After all, how you are perceived by your patients is everything, and it’s all in their Perception…. What your patients are (Really) hearing!

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Would you like to learn more about using Social Media to increase your online visibility, build profitable relationships, and grow your practice?  Livvie Matthews, a Certified Social Media Specialist, Blogger, and Speaker, is passionate about helping dentists leverage the incredible marketing power social media presents for their practice and their bottom line!  e-mail Livvie@writebusiness.net or visit http://www.writebusiness.net/blog

Technorati Tags: Article Mktg, Building Business, Dental Marketing, Internet Marketing, Livvie Matthews

With all the buzz about social media, social networking, and other social sites, it can get very frustrating not to mention distracting.

All of this with social media is good, but be careful.  This is about being social yes…but you must keep your focus. 

Facebook has many distractions.  Applications, games, surveys, sending cards and flowers, joining different groups…etc.  Twitter can be distracting as well with all the tweets coming through, applications, responses, direct messages… etc

I’ve witnessed this first hand since beginning about a year ago.  There can be so many things to try to do, applications to try, posting on Facebook and Twitter, creating a profile for LinkedIn and just the day to day “to dos” in addition to so much to learn.

This is one of the main questions asked, “How much time will I have to put into social media”?  The answer depends on what you want to accomplish and yes, you will have to spend some time with updates, responses, and blog postings.  But how focused you are can determine if it’s a lot of time, or just the time needed.

Here are a few things to try:

1. Determine your focus.  Always stick to your core messages and values.  Make sure your posts reflect those messages and values.  The general rule is 80%-90% business and 10%-20% personal. 

2. Make a list: Write down what you want to accomplish today, this week, this month.  Break it down into “doable” sizes and cross them off as you complete them.  There’s something about seeing a list with accomplishments marked off that keeps the energy flowing.

3. Set your timer: Allow specific items a specific amount of time to get accomplished.  When the timer goes off, wrap it up and move to the next item.  If you’ve timed it right, hopefully the item is complete, but if it’s not, it’s well on it way to completion when addressed the next time.

4. Allow times for breaks: This can be one of the most look over items.  Stop what you are doing, walk away from your desk and on to your porch or deck.  Take a few deep breaths of fresh air.  If you can’t go out at the moment, if there is a window near your desk, just turn away from your desk and enjoy the view outside your window.  All through the summer I enjoyed watching several humming birds flying around the hanging basket near my computer room window.

These are just a few things to help you keep your focus.  What can you add to the list?

Technorati Tags: Building Business, Copywriting, Internet Marketing, Livvie Matthews